Every year, Members help shape the future of the Co-op by voting in the Spring Election. In this year's election, Members have the opportunity to vote for up to four new Directors who will serve on the DFC Board of Directors. A Voter's Pamphlet, complete with Candidates' statements, an official ballot & envelope, and a valuable Members-Only coupon, was sent to each Member household.
(Ballots and envelopes are also available in the store; look for the tall black Ballot Box.) This year, our Spring Election runs from the mailing date of those election materials, April 29, to the final voting day, June 5, 2015. Throughout the election, Candidates and Members may use the bulletin board by the restrooms to post comments and endorsements. Election updates may also be posted there. The current Board of Directors appoints an Election Task Force to oversee the election and perform other functions. Members are welcome to contact the Task Force with questions and concerns.
2015 Election Calendar
|Election Event||2015 date||Bylaws specify…|
|Member Initiative Deadline||Sunday, March 15||45 days before mailing date of an already scheduled regular election ballot|
|Voter's Pamphlet Deadline
for Candidate statements & pictures, and ballot arguments
@ 9:55 PM
|20 days before mailing date|
|Mailing Date: Voter's Pamphlet sent to shareholders in good standing on 3/31, and Notice of Annual Meeting||Wednesday, April 29||Set by Board (Mailing Date is the beginning of the voting period); Meeting Notice sent between 21 and 90 days before Annual Meeting|
|Sunday, May 31||As called by the Board
|Last Day of Election||Friday, June 5||30 days after mailing date or later (if specified by Board)|
|Ballots counted||Monday, June 8 after 2 PM in Co-op Conference Room||(Two days of mail delivery after 6/5/15 postmark deadline)|
|Preliminary results accepted by outgoing Board||Monday, June 8||Regular meeting, one week late, Co-op Teaching Kitchen, 537 G St.|
|Results available||Wednesday, June 10||5 days after close of election
(Prelim. results available Mon. night)
|If needed, modified results accepted by outgoing Board||Monday, June 15||Special meeting if needed, at Co-op Teaching Kitchen, 537 G St.
Running For The Board
You must be a Co-op shareholder in good standing to serve on the Board. If you're a member of a shareholder's household now, but don't own shares, you can run. If elected, you must purchase your own shares in order to serve.
For more information on eligibility, please read the 2015 Candidate's Packet, "You can become a Candidate..." and the 2015 Declaration of Candidacy. The Declaration now includes a checklist for the candidate, designed to make it easier to determine your eligibility. This is the first time we've published this, so you may be able to discover ways to improve it. If you have questions, please contact the Election Committee (below).
Voters are selecting candidates in 2015 to fill three seats on the Board with three-year term, and one seat with a one-year term (created by resignation). You can vote for up to four candidates. The top three vote-getters in the election will be seated to fill three-year terms as Directors, the fourth will fill the two-year term, and the fifth- and sixth-placed candidates will be seated as first and second Alternate Directors. Alternates serve for one year and vote at Board meetings when a Director is absent. Alternates are appointed to fill out a term if a Director resigns or is incapable of serving.
Any members who declare candidacy (using the form approved by the Board and available in the store or online) and receive votes can be elected as write-in candidates, either as Directors or Alternates. Candidates are invited to speak at our Annual Meeting; tickets were free to members and were available through this page.
No initiative petition that qualified under the Bylaws was submitted thirty days before this ballot’s mailing date. Directors did not place any Bylaw amendments on the ballot. That election only selected Directors.
You can vote if you are the shareholder in your household. If you’re not the shareholder or co-owner, you cannot vote as a proxy on someone’s behalf; proxy votes are not allowed in California Cooperative Corporation elections.
You can vote if you’re a shareholder in good standing on Friday, June 5, 2015, the last day of voting. You must invest at least $20 in shares in 2015, or otherwise satisfy the investment requirement in our Bylaws. You also must not have any outstanding bad checks to the Co-op or otherwise be out of compliance with Membership Responsibilities and Restrictions listed in the Bylaws (Article IV, Section 3; please see davisfood.coop/about/membership/bylaws). Ask a cashier to scan your Co-op Card before the end of voting – if no message indicates your investment is due or other issues, you can assume you are in good standing.
Ballots are mailed on April 29th to all shareholders in good standing as of March 31 (per Article IX, Section 6 (A)(1) of our Bylaws), with the Voter’s Pamphlet. Do not assume if you received Election Materials in the mail that you are now in good standing. Copies of the Bylaws, ballots, and Voter’s Pamphlet are also available in the store throughout the election.
To be valid, ballots must be returned to the store by 10 PM, Friday, June 5, or if mailed must be postmarked June 5 or earlier. To be valid, a ballot must also be in a sealed envelope, and signed on the outside by the shareholder (or co-owner). Election volunteers and/or Co-op staff check both the signature and the good standing of each shareholder who votes. Please legibly print your name and member number on the envelope, to assist us when verifying your signature in our files. Ballots of shareholders not in good standing are not opened or counted; we make an effort to contact the shareholder so they can put their membership in good standing before the end of the election. If you want your vote to count, have a cashier scan your Co-op Card, or call 530-758-2667 – 111 to leave a message for Membership Director Doug Walter, or write to him with questions.
The Ballot Box is located inside the store, near the "Tomato Burst" art on our floor, on the other side of it from the check stands. Place your sealed & signed ballot envelope through the slot near the top of the locked box. If you mail in your ballot in your own envelope, you need to sign the envelope, clearly label it “ballot enclosed” and send it to Davis Food Co-op Election, 620 G Street, Davis CA 95616.
Eleven shareholders have declared candidacy for the Board (as of April 11th). You may vote for up to four candidates, as there are four seats open. You cannot vote more than once for the same person. You may vote for fewer than four candidates if you choose.
We cannot accept two ballots from one shareholder. However, you can change your vote using the ballots and envelopes available in the store. Write the date on the front of your envelope and that the ballot enclosed supersedes your previous vote. Your new envelope must be signed and sealed, and your name should be legibly printed. We cannot combine votes from two ballots.
Ballot Counting & Results
- Ballots will be counted in the Conference Room of the store on Monday, June 8, 2015. In 2014, processing and determining the number of valid envelopes took until after 3 PM, but we were finished before 6 PM; in 2015, we don't anticipate mail delivery until about 2 PM, and counting won't begin until we've seen whether or not ballot envelopes with valid postmarks are delivered. Counting might be necessary on the next day (but is unlikely, based on past experience). The count is open to any member in good standing who is not a candidate, or a household member of a candidate, for election to the Board of Directors on the ballot being counted. There’s plenty of signature checking and other work before the count can begin — please contact Doug at the store to help.
Results will posted on the election display and above on these election pages at davisfood.coop on or before Wednesday, June 10. The Board will consider preliminary results at their meeting on June 8, and they may choose to accept those results at that time. If there are modifications to the results (e.g. a valid ballot envelope is received after Monday, but before results must be finalized on Wednesday, June 10), then the Board will have a Special Meeting on Monday, June 15, 2015.
The 2015 Election Task Force/Committee was appointed by the Board at their December 1, 2014 meeting.
Director and Lead Ed Clemens
Email Ed Clemens
Director Karen Firestein
Email Karen Firestein
Director Zoë Plakias
Email Zoë Plakias