June 2014 Special Meeting Minutes

DAVIS FOOD COOPERATIVE, INC.

BOARD OF DIRECTORS

SPECIAL MEETING MINUTES

June 19, 2014

Call to Order

The special meeting was called to order at 7:05 pm at the Davis Food Co-op Teaching Kitchen, 537 G Street, Davis, California, by Zoë Plakias.

Roll Call:
Directors Present: Zoë Plakias, Ed Clemens, Desmond Jolly, Diane Parro, Janie Booth, Bija Young, Brietta Oaks, Stacie Hartung-Frerichs (via Skype), Scott Lay

Directors Absent: none

Staff Present: Julie Cross, Beth Tausczik

Guests Present: Sandra Schickele, Steve Reynolds, Ben Pearl, Karen Firestein

Roles: Facilitator: Zoë, Time Keeper: none, Notetaker: Julie

The Secretary determined that notice of the meeting was duly provided as required by Bylaw Art. VIII §6(C), and that a quorum of Directors was present under Art. VIII §6(B).

1.0 Call to Order

Welcome and Introductions were performed
There were no member comments voiced by members or directors.

2.0 Agenda Review

Scott moved that newly elected directors be invited to the closed session. Ed seconded. Motion carried unanimously.

Diane asked to amend agenda to add:
Appointment of interim president
Scheduling July meeting
Personnel matter (in closed session)

Diane moved to adopt agenda as amended. Scott seconded. Motion carried unanimously.

2.1 Report on Election Results

Scott moved to accept the election results. Ed seconded. Motion carried unanimously.

Diane announced that a toast to thanking off-going board members would take place after adjournment of the meeting.

2.2 Appointment of Interim President

Scott moved that, effective June 30, Zoë be appointed president until next meeting. Stacie seconded.
In favor: Ed, Desmond, Diane, Janie, Bija, Brietta, Stacie, Scott
Opposed: None
Abstaining: Zoë

2.3 Schedule July Meeting

Zoë announced that the July meeting date that worked for the most people on the Doodle poll was Thursday, July 10, from 6:30 to 8:30 PM.

Next Meeting: July 10, 6:30 – 8:30 PM, in the Teaching Kitchen
Facilitator: Zoë
Time Keeper: Ed
Recorder: staff

Desmond moved to adjourn to closed session at 7:15 PM. Ed seconded. Motion carried unanimously.

Notice of Closed Session

A closed session of the Board was called to order by Zoë Plakias at 7:15 PM. This closed session was closed to guests pursuant to Board Policy GP6(D), which requires discussions concerning issues of a sensitive nature be held confidentially, and Policy GP(3), which states that a closed session may be allowed for discussions regarding personnel matters.

Directors Present: Stacie Hartung-Frerichs (via Skype), Zoë Plakias, Ed Clemens, Scott Lay, Diane Parro, Desmond Jolly, Janie Booth, Bija Young, Brietta Oaks

Directors Absent: none

Staff Present: none

Guests Present: Sandra Schickele, Steve Reynolds, Ben Pearl, Karen Firestein

The Secretary determined that notice of the meeting was duly provided to all Directors by notice on the agenda published on June 12, 2014 as required by Bylaw Art. VIII §6(C) and Policy GP(3), and that a quorum of Directors was present under Art. VIII §6(B).

3.0 Selection of Finalists for the General Manager Position

Scott moved to advance Tim Rydjord and Beth Tausczik to the final round of GM interviews. Ed seconded.
In favor: Ed, Desmond, Diane, Janie, Zoë, Brietta, Stacie, Scott
Opposed: None
Abstaining: Bija

Scott moves to authorize the GM Search Task Force to spend up to $5000 on costs associated with the GM Search. Diane seconded.
In favor: Ed, Desmond, Diane, Janie, Zoë, Brietta, Stacie, Scott
Opposed: None
Abstaining: Bija

3.1 Personnel Matter

The board discussed a personnel matter.

Ed moved to adjourn the meeting at 8:05 PM. Scott seconded. Motion carried unanimously.


/s/ Zoë Plakias, Secretary

__________________________________ ______________________
Secretary, Davis Food Cooperative, Inc. Date Approved