Elections

RUNNING FOR THE BOARD

Each Spring, we look for three new Directors on our Board.

The Davis Food Co-op is a democratic business, owned and democratically governed by our Owners. The Board of Directors are Owners who are elected to represent the other Owners. The Board ensures that the Co-op’s Ends and operations support a vital, thriving co-op that meets the needs and vision of our Owners and our larger community.

Representing the Owners is extremely important and at times challenging. The work of the Board of Directors has an incredible impact on how the Co-op grows and adapts to a changing world and marketplace. It’s important that Board members be able to work together to ask tough questions and think innovatively about the future of the Co-op.

Commitment

Board Directors are volunteers for a term of three years and commit to working about 15 hours a month. In exchange, Directors receive 16.5% off all their purchases at the Co-op and have dinner during their monthly Board meetings. Directors also gain skills through training and experience that support their professional and personal development.

Expectations

  • Be a Co-op shareholder in good standing.
  • Prepare for, attend, and participate in monthly Board meetings.
  • Serve on one or two committees or task forces.
  • Attend and participate in a day-long annual retreat in the Fall.
  • Participate in Board training workshops, conferences and fun events.
  • Attend the Annual Meeting in May.
  • Participate in Board and staff events throughout the year.
  • Read and respond to emails that are sent regularly.
  • Do independent study of the co-op movement and our chosen management style, policy governance.

Beneficial Experiences

  • Business acumen
  • Communication skills
  • Management or board experience
  • Financial Literacy
  • Strategic thinking experience
  • Teamwork
  • Knowledge of cooperative principles and values
  • Knowledge of the Davis Food Co-op

Owners interested in running in future elections are encouraged to contact the Board and find out about serving on a Board committee to gain experience until then.


ELECTIONs CALENDAR FOR 2020

12/7/19: Elections Calendar posted on the store Governance Board and on the DFC website

1/7/20: Deadline for receipt of Owner Initiatives for the Election (120 days before the election, in accordance with Board Policy C10)

3/4/20: Orientation for Potential Candidates

3/20/20: Deadline for Owners to declare their candidacy for the Board of Directors

3/26-5/7/20: Declared candidates can arrange to campaign in a specific area at the store

5/7/20: Annual Meeting and start of balloting

5/7-5/21/20: Voting online and in the store

6/8/20: Board accepts election results at last 2019-20 Board meeting

7/13/20: New Directors seated at first 2020-21 Board Meeting


ELECTIONS PROCEDURE FOR 2020

Board of Directors Nominations and Candidacy

1. The Elections Committee will work with the General Manager to assure that there is a Candidate page on the DFC website containing the following:

a. A description of qualifications for service on the Board of Directors

b. A description of the duties and responsibilities of a Board member, including an estimate of the time commitment required

c. Information about making a candidate statement at the Annual Meeting and a candidate video for use on the DFC website and social media platforms

d. The “Board of Director Candidates use of Free Speech Area” document

e. The “Declaration of Candidacy” form

f. The “Board Candidate Statement” and photo form

2. Any member in good standing (as defined in Article III of the Bylaws) may nominate themselves by completing the “Declaration of Candidacy” form and submitting it to the Co-op by the close of business on the date of the March Board Meeting.

3. Declared Candidates are encouraged to submit a photo and statement outlining their qualifications for Board service by the date of the March Board Meeting. The Statement is limited to 250 words. Statements received by this time will be made available to voters.

4. Declared Candidates are encouraged to deliver a brief Campaign Statement at the Annual Meeting, with a time limit to be determined by Staff in charge of the meeting.

5. Declared Candidates are encouraged to record a Campaign message to be posted on the DFC website and social media sites.

Election Materials

1. Election and Voting information will be made available to all eligible voters under the supervision of the Marketing Manager and will include the following:

a. The name (with photo and Candidate’s Statement, if provided) of each Declared Candidate who meets the qualifications for Board service.

b. Instructions for voting.

2. The materials will be available on the DFC website for the duration of the Election.

Voting

1. The Board will appoint one or three Inspector(s) of Elections to oversee the voting process.

2. DFC will contract with a reputable election management company (hereafter “the company”) to conduct an online-only election. The company will receive electronic votes from members, providing security and preventing fraudulent or duplicate voting using industry best practices.

3. DFC will offer the ability to vote electronically in the store and offer technical assistance for those who request it.

4. The Inspector(s) of Elections will produce a report of the election results using the certified election results produced by the company. All records will be given to the General Manager for secure storage.

5. Results of the Election will become final when the report of the Inspector(s) of Elections is accepted by the Board at the board meeting immediately following the results, or at another duly called Board meeting.


2019 elections results

On June 10, 2019, the Board of Directors voted to accept the results of the election as follows:

A total of 1125 (11 %) of our 10231 eligible Owners voted in the 2019 Spring Election. The electorate approved the 2018 Annual Meeting Minutes by a vote of 998 (99.2 %) vs. 8 (0.8%), and welcomed the following as Directors:

1) Kim Coontz, with 935 votes (23.8%)

2) Sandra Schickele, with 844 votes (21.5%)

3) Samantha Conselman, with 805 votes (20.5%)

4) Patrick Beckett, with 691 votes (17.6%)

There are 3 seats that would each serve 3-year terms which would go to the top-3 vote getters. The fourth seat is a 2-year term and would go to the fourth-place vote getter. Pursuant to the results of the election, Kim Coontz, Sandra Schickele, and Samantha Conselman, have been elected to each serve a 3-year term on the Board (2019-2022), and Patrick Beckett has been elected to serve a 2-year term on the Board (2019-2021).

Thanks to all the Co-op owners who voted!


Past Elections